OPTU Board meeting Minutes
2/24/10
Viscount Motel, Broadway near Swan

Attending
Steve Reiter
Mick Fletcher
John Singley
Mike Mehrer
Roger McKee

OPTU President Roger McKee called the meeting to order at 6:05 PM

People doing the work
We discussed the search for a replacement for Lauren Lucas as Treasurer given that
Lauren has submitted her resignation pending replacement. We agreed that we would
bring up the matter with those attending the San Juan fishing trip.

We discussed the recruitment of a new banquet chairman for 2011. We agreed we
would approach Jay Elliott. (Subsequently, Jay agreed to accept the job with the proviso
that we must find a support person to prepare the catalog and auction forms.)

We discussed the need for a monthly meetings coordinator to organize such matters as a
new member welcoming procedure (eg.One time free raffle tickets, TU sign-up cards,
introductions, etc.) Speakers scheduling, Meeting agendas, Communication with
members, Fishing trip sign-ups, raffles, OPTU caps and so on. Steve Reiter volunteered
to take on the job. John Singley agreed to take on responsibility for the meeting raffles.

Mike Mehrer agreed to review the listing of the OPTU board members on the TU
website and update as appropriate.

Mike Mehrer agreed to coordinate the 2010 Halloween on the Fly event.

Conservation
It was reported that Jeff Collins and Clay Hernandez are working AZF&G and the Elk
Society to organize workdays for 2010. OPTU has $7405 in the EAS account for stream
improvements that probably has to be spent by the end of the year. Tentatively we
understand that improvements to Burro Creek are being discussed that would be
appropriate for the EAS funds.

Expenses

Communications

Newsletter

E-mail

USPS mail

Website

Banquet

Hotel & catering

Auction and Raffle items

Officer Conference travel

Monthly Meetings

Speakers

Raffle

Equipment

Send Kids to Camp

Shirts and Hats

Workdays

Healing Waters

Income

Banquet

EAS Grant

Interest

Membership rebates

Contributions

Meeting raffles

Shirts and Hats sales

The board noted that our financial reserves are satisfactory for this year (Checking
account prior to the banquet: $8450 , Saving’s account: $16,436). However, for the last
three years OPTU has been operating at an increasing net loss. (FY ‘07 -$208.78, FY
‘08 -$630.44, FY ’09 -$873.19). The trend suggests that we need to look for ways to
balance the budget for the future.
Preliminary results for the 2010 Banquet showed a healthy net profit of $6025. This
reverses a downward trend for banquet income over the past two years of $5020 (2008)
and $4166 (2009). Lauren Lucas and Jeff Collins are to be congratulated for their fine
organizing and management work this year as are all the many contributors and
fundraisers mentioned at the banquet. The Banquet is the main OPTU income source
(93% in 2009).
Monthly Meeting raffle income was also down for FY ’09 (FY ’09 $187 vs FY ’08 $726).
More discussion is needed concerning the expenses side of the ledger.

New Special Activities
Additional Special Activities were also discussed that might end up either on the income
or expense side of the ledger depending on whether fees can be charged. These
include Rod Building as a club or event; fly tying events; Fly Casting instruction,
perhaps by certified instructors (do we have certified instructors in OPTU willing to
volunteer?); and even knot tying instruction. The possibility of recruiting a special
activities coordinator was also raised.

With no further business to be discussed Roger adjourned the meeting at 7:30 PM